Privacy Policy

Last updated: February 07, 2025

Mahant Solutions (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share information when you use our AI-powered knowledge base product that integrates with Gmail.

By using our services, you consent to the data practices described in this policy.

1. Information We Collect

We collect the following types of information when you use our product:

A. Personal Information

When you sign in using Google OAuth, we may collect:

• Name

• Email Address

• Profile Picture (if applicable)

B. Email Data (Gmail Integration)

If you grant Gmail access, we retrieve emails from specific senders as per your configuration. We only process and store relevant email content required for knowledge extraction. We do not modify, delete, or send emails on your behalf.

C. Usage & Log Data

We may collect technical data such as:

• IP address

• Device Information

• Log timestamps

• User activity within the application

2. How We Use Your Information

We use your data to:

1. Provide AI-powered knowledge retrieval services

2. Extract and store structured information from emails

3. Secure and manage access using Role-Based Access Control (RBAC)

4. Improve our product and enhance user experience

We do not sell or share your personal information for advertising purposes.

3. Google OAuth & Gmail Data Usage

Our product complies with Google API Services User Data Policy, including Limited Use Requirements:

1. We only access Gmail data to extract and store structured knowledge in a database.

2. We do not share Gmail data with third parties.

3. We do not use Gmail data for ad targeting or marketing.

You can revoke Gmail access at any time via your Google Account Permissions (https://myaccount.google.com/permissions).

4. Data Security

We take data protection seriously and implement:

1. Encryption: Data is encrypted in transit and at rest.

2. Access Controls: Only authorized users can access specific knowledge based on RBAC.

3. Audit Logs: We maintain logs of system activity for security monitoring.

Despite our efforts, no system is 100% secure. Users are responsible for maintaining the confidentiality of their login credentials.

5. Data Retention & Deletion

We store extracted data only as long as necessary for its intended purpose. If you delete your account or revoke permissions, your data will be deleted within 10 days.

To request data deletion, email us at mahantsolutions@gmail.com.

6. Third-Party Services

We may integrate with third-party services (e.g., Google APIs). These services have their own privacy policies, and we encourage users to review them.

7. Your Privacy Rights

Depending on your location, you may have rights regarding your personal data, including:

1. The right to access and correct your data

2. The right to request deletion

3. The right to withdraw consent for data processing

To exercise these rights, contact us at mahantsolutions@gmail.com.

8. Updates to This Policy

We may update this Privacy Policy from time to time. We will notify users of major changes via email or in-app notifications.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: mahantsolutions@gmail.com

Address: Kailash Park Society, Mavdi Main Road, Rajkot 360004, India